Product & Sales template
Price List Template: Build & Export Free
Every order code with its description, list price, quantity price, pack and lead time in one continuous table, with price breaks and ordering terms, exported as a print-ready PDF, free to start.
Free to try · No credit card · Exports a clean PDF
A live Price List rendered from this template, and yours opens the same way, in your brand, and exports to a clean PDF.
Overview
What is a price list?
A price list is the document that lets a customer put a correct order together without a phone call: the exact order code, the price for the quantity they want, the pack the line ships in, and when it will ship. It is the plainest document a company publishes and the one buyers use most.
A good price list is one continuous table, browsable by category and searchable by order code, with the currency on every line and the terms the prices are quoted on stated once. Quantity pricing sits in a column beside the list price, and a short table states the price breaks. Everything a buyer would otherwise ask the sales desk (payment terms, freight, minimum order, returns, validity) is on the last page.
This template builds the list from the same order codes as the catalog, in a landscape layout with the quantity column or a portrait layout for a binder or counter copy, with an effective date range on the first page so a customer can tell whether the list they hold is current.
The fields
What to include in a price list
A price list a customer can order from is complete on every line. These are the elements buyers expect; all of them are in the template.
Effective dates and price basis
The period the list is valid for, the currency, and the basis (list, ex works, excluding tax and freight), stated once in the introduction.
Category
A column or grouping so the list is browsable as well as searchable, and paginates as one table.
Order code
The exact code the customer types on the purchase order: one per line, never a series name that covers several.
Description
The product and the option that distinguish the line from its neighbours: "Radar level transmitter, 30 m, flanged".
List price with currency
The price with its currency symbol in every cell, so a row copied into an email is still unambiguous.
Quantity price
The price at the first break, as a column beside the list price rather than a footnote percentage.
Pack and lead time
The minimum the line ships in, and "Stock" or weeks from order, so the buyer can plan before they commit.
Price breaks
A short table of what quantity earns what discount and what it applies to; one order code on one order is the usual rule.
Ordering terms
Payment, freight, minimum order, returns, validity, how configured items are priced: the terms you are held to.
Contact
Who quotes the quantities beyond the last break, and where the order goes.
Step by step
How to make a price list
Four passes take you from a blank template to a list a customer can order from.
State the basis
Set the effective dates, the currency and the price basis in the introduction, so every line below is read the same way.
List every order code
One line per order code with description, list price, pack and lead time. Import them from a spreadsheet, the same one that feeds your catalog, rather than retyping.
Add quantity pricing and terms
Add the quantity column on the landscape layout, state the price breaks once, and fill in the ordering terms a purchasing office will ask about.
Brand it and export
Apply your brand kit, check the pagination in the preview, and export a print-ready PDF. Reissue with a new date when prices change rather than leaving the old list up.
Which one
Price list vs. ordering guide
They answer neighbouring questions: what does it cost, and how do I build the code for what I need?
Price List
Every order code with its price, pack and lead time, plus the price breaks and terms. A customer with a code in hand finds the number and places the order.
Use when the customer knows what they want and needs the price and the terms.
Ordering Guide
The part-number logic, the option segments, the compatibility rules and the accessories: how to build a correct order code from a set of choices.
Use when the product has options and a customer has to configure before they can price.
See the Ordering Guide template →Get it right
Common mistakes to avoid
- Bare numbers under a "USD" heading; the currency belongs in every cell.
- A series name where an order code should be, so the customer still has to call.
- Quantity discounts as a footnote percentage the customer has to calculate.
- A table per category, so the list paginates into half-empty pages.
- No effective dates or validity clause, so last year's list is a quote.
- Prices retyped from the catalog rather than generated from the same data, so the two documents disagree.
Questions
Frequently asked
What should a price list include?
Every order code with a description, the list price with its currency symbol, pack quantity and lead time, grouped by category; the quantity pricing and price breaks; the effective dates and price basis; the ordering terms (payment, freight, minimum order, returns, validity); and contact details. This template includes all of them.
Should the currency symbol be on every price?
Yes. A column headed "List price (USD)" with bare numbers underneath is unambiguous only until someone copies a row into an email or a spreadsheet. "$2,450" is clear wherever it ends up; "2,450" is not, and in markets where the comma is a decimal separator it is wrong.
How should quantity pricing be shown?
As a column beside the list price, headed "Qty 10+", with the breaks stated once in a small table: what quantity earns what discount and what it applies to. Quantities beyond the last break are quoted; say so, and say who quotes them.
Landscape or portrait?
Landscape when the list carries the quantity column and a long description; portrait for a counter copy or a binder. The template offers both from the same data.
How do I keep a price list current?
Put an effective date range on the first page and a validity clause in the terms, and generate the list from the same product data as the catalog so a price changes in one place. Reissue with a new date rather than editing the old PDF.
Related templates
Read the guidePrice list: how to build one a customer can order from without calling
A price list is the document that turns interest into an order, or a phone call. Here’s what every line needs, how to show quantity pricing and terms, and how to keep a list correct when prices change.
Read the guide →Documents that go with a Price List
Ordering Guide
Explains part-number structures, configurable options, ordering codes, package quantities and other details needed to select and order the correct product.
Open template →Product Catalog
Presents a broader portfolio or product family in a compact, browsable format: categories, entries with key specs and order codes, and the differentiators that help a reader shortlist.
Open template →Line Card
A one- or two-sided summary of what a maker offers or a distributor carries: image-led product categories, or the manufacturer lines represented with their authorization and territory.
Open template →Build your Price List now
Fill in the fields, apply your brand, and export a clean PDF. Free to start.
Note: This template gives you a structured, professional starting point for a price list. The sample prices, terms and order codes are illustrative; you remain responsible for the prices, currency, terms and availability you publish, and for confirming they are current before you distribute the list.